ChristCommunityOnline.org

___ Planning Considerations. Execution, Execution, Execution!
___ Make routine event attractive – be innovative and energized. Do detailed planning, research and thinking before outlining or proposing plans. Consider timing (competing events), political situations (internal or external), thematic approaches, basic content of an event (activities, participants, etc), potential conflicts and other key considerations. Discuss with experienced planners for similar events. Request adequate resources to make planned events successful.
___ Theme. Most programs or events are invigorated by the adoption of a theme. Programs should have a basic approach and/or theme for a year, while each event should adopt a theme to create interest that captures the essence of the event.
___ Type of Event – Spiritual Events, Instructional Events, Social Events, Celebrations or Commemorations, Other Events – identify routine or special event, specific needs for this event, innovation, etc.
___ Event Elements: Proposal, Basic Planning Discussion and Outline, Resource Allocation: Logistics, Participation, Communications, Execution, Evaluation
___ Logistics suggestions and concerns:
___ Identify the location and other physical requirements (transportation, parking, tables, chairs, CCC Facility Use Form if at the Church)
___ Administrative support – RSVPs, ticket sales, design andprint a program,
___ Support for speaker or groups (lodging, escorts, other support details)
___ Plan program elements
___ Obtain administrative support for the event (someone to take RSVPs, manage ticket sales, design and print a program, obtain speakers’ biography, develop introduction for master of ceremonies, prepare any other comments for the master of ceremonies, other support duties identified).
___ Provide support for speaker (arrange hotel, transportation to and from airport and event, assign escort, etc).
___ Ensure that enough tables, chairs, place settings and appropriate table decorations are arranged.
___ Arrange for thematic signs and wall decorations to be displayed.
___ Communications. Create a basic plan identifying those who are desired for participation (audience), what they should know about the event (messages) and how you should reach them (channels of communications).